Under the supervision of the Country Director (CD), the Executive Assistant performs a wide variety of secretarial and administrative duties to enable Peace Corps Lesotho to meet the goal of a high performing post. Below are some, but not all, of the duties—as well as the mandatory requirements. Please do not apply for this position if you do not meet the mandatory requirements. Additionally, an error-free, compelling cover letter MUST accompany your CV before you will be considered.
Duties and Responsibilities
- Manages the Country Director’s daily schedule.
- Applies for and secures visas and/or resident permits for Volunteers and American staff and other officials employed by Peace Corps.
- Maintains confidential files of all Volunteers in-country and those that have recently completed their service.
- Participates in office staff meetings and takes minutes.
- Participates in the planning and organization of official Peace Corps events.
- Liaises with senior government officials’ offices as required/directed by CD.
- Drafts correspondence as appropriate, from CD and other staff.
- Assists the CD and other staff in preparation and distribution of policies, reports, and other documents to Volunteers.
- Responsible for the preparation for mailing of the Volunteer monthly newsletter.
- Serves as back-up Receptionist, and back-up Programming and Training Secretary, as necessary.
- Reviews out-going correspondence for correctness of format and typographical accuracy.
- Reviews, files, and/or distributes in-coming correspondence, cables, and faxes as appropriate.
- Schedules and coordinates meetings with host country government officials and other organizations working in Lesotho.
- Coordinates in-country and international travel arrangements for Country Director and prepares travel vouchers upon return.
- In liaison with General Services Assistant, files monthly VAT claims with LRA.
- Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- Diploma in Secretarial Studies or equivalent from a recognized institution PLUS at least 7 years as an Assistant/Secretary (5 years at executive level).
- Experience typing, filing, faxing, and photocopying; strong computer skills (MS Word, Excel, Publisher, Outlook, Power Point, Internet).
- Strong written and verbal communication skills (English and Sesotho).
- Strong organizational skills with proven ability to deal with highly detailed work.
- Experience working within the limitations and structure of government rules and regulations.
Please submit a cover letter and your Curriculum Vitae to the Human Resource Assistant, US Peace Corps, Makaoteng Estates, P.O. Box 554, Maseru; or by e-mail to firstname.lastname@example.org by 12:00 noon, Friday, January 26, 2018. Peace Corps will respond only to shortlisted candidates.
The United States Peace Corps, an agency of the US government, is the largest non-Basotho development volunteer organization in Lesotho with over 90 Peace Corps Volunteers assigned across all 10 districts as teachers, health educators, and co-facilitators of community development. We have been operating in Lesotho for 50 years, in collaboration with Basotho, and in support of Lesotho’s development goals.