Administrator at NSDP

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BACKGROUND

In 2010/11, the then Minister of Finance and Development Planning mandated the then Department of Economic Policy to prepare a comprehensive National Strategic Development Plan (NSDP) which would result in Lesotho achieving economic growth. The department established the NSDP secretariat with the responsibility to ensure efficient and timely development of the Plan. The Plan was developed as an implementation strategy of Lesotho Vision 2020 which was developed and approved in 2000.

 

The National Strategic Development Plan (NSDP) was completed in 2012/13 and was approved by Cabinet and it covered a five-year period of 2012/13 – 2016/17. Since then, the implementation of the NSDP was done by strengthening the alignment of the plans and budgets of ministries, departments and agencies (MDAs), establishing the institutional framework, including supporting the establishment and operation of Thematic/Sector Working Groups and preparing progress reports on the implementation of the NSDP.

 

The sustainability of the NSDP required embedding the NSDP in the planning, budgeting and monitoring and evaluation systems in MDAs throughout the public sector. As it has been mentioned, the NSDP will end in 2016/17, as a result, the Cabinet has approved the extension of the current NSDP by one year to provide time for development of the next NSDP. The next NSDP will be developed with funding from the World Bank under the Public Sector Modernization Project (PSMP) and the Government of Lesotho.

 

It is against the above background that the Government of Lesotho seeks to develop the new NSDP to further implement the aspirations of Basotho as outlined in the Vision 2020 Pillars. To efficiently develop the new NSDP, the Government of Lesotho invites application from suitably qualified Nationals for the following positions:

 

ADMINISTRATOR

Duration: 15 Months

  1.  

    The overall scope of the NSDP II development will cover 15 months from April 2017 to July 2018. It covers the period of drafting until publishing of the Final NSDP document. The NSDP Office Administrator will be expected to perform the following functions in liaison with the Public Financial Management Secretariat (PFMRS) to complement its support function to the project:

     

    Administrative tasks and supervisory tasks

    To manage and ensure maintenance of project vehicles, equipment and other property To maintain an inventory of project activity reports

    Assist in preparation of terms of reference for sub-contractors and consultants

    To supervise and monitor subordinates staff such as drivers and other support staff

    Provide assistance to the project coordinator in organizing, coordinating, directing and supervising specified activities under the project.

     

    Human Resource management tasks

    To ensure full compliance with human resource policies; staff regulations and the other relevant organizational procedures.

    To administer salaries and staff welfare benefits.

    To take charge of staff personal data/files, organizational records, leave and other movements.

    To monitor, advice and act on disciplinary matters in accordance with the staff regulations and human resource policies.

    Human resource, including maintaining attendance, short listing, leave records and training.

    Assist with maintaining personal files, ensuring that all documents are filed within a timely manner.

    In liaison with the HR advisor to initiate and implement performance management policies and systems for the project.

     

    Procurement and Management Tasks

    The administrator will work closely with the PFMR Secretariat to perform the following:

    Manage the travel function of the project office by coordinating and scheduling of travel arrangements.

    Manages the office operations and ensure proper maintenance of office equipment and availability of office supplies.

    Keep up to date and ensure that all equipment are labelled and well maintained.

    Maintain the inventory of non-expandable equipment for office, and prepare necessary inventory form and stock control.

    Ensure that procurement procedures for office equipment and supplies are followed up. Procurement, including procurement plan, seeking quotations and follow up procurement

    issues/tracking deliveries.

    Assist in organizing workshops, round tables and conferences involving specialists from government, NGOs, Mass media and other parts of civil society.

    Liaise with the finance officer (PFM Secretariat) over budget matters.

     

    Communication and record Management

    To maintain effective communication with external statutory and Non statutory bodies/Organizations.

    Be responsible for day-to- day project correspondence, information sharing and filling ensuring that appropriate follow up actions are taken.

    Prepare and update briefs, records and other documents on project implement.

    Provide inputs for publication materials and collect information related to the project. Assist in compiling and editing writing materials prepared by the team.

    Be responsible for coordinating access to the project files and the overall security of the files and filling system.

    Provide support to the project coordinator in the preparation of the correspondence and documentation, management of files, general project communications, photocopying and faxing.

    Establish and maintain systematic system for filing, documentation correspondence and information system.

    Ensures that the relevant information and records are readily made available to the project staff.

    Reports to the NSDP Coordinator

     

     

    Key Qualification, Experience and Skills

    Degree in business administration or equivalent with a minimum of five years working experience. Experience in donor funded project environment will be an added advantage.

     

    Key competencies

    Good communication and facilitation skills;

    Computer literate and familiar with Microsoft package.

    Good interpersonal skills.

     

    All interested candidates may submit their applications together with CVs, certified copies of educational certificates as well as two letters of reference on or before the 18th April 2017 at 15:00hrs, to the following address:

     

    The Human Resource Support Service Department

    Ministry of Finance,

    Corner Kingsway and High Court Road,

    Third Floor Government Office Complex,

    Office #: 3022

    P.O. Box 395,

    Maseru 100

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