POSITION SUMMARY
• To provide prompt and efficient Receivables Administration,
• To develop and implement adequate receivables internal controls and efficiency with procedures by utilizing the applications of accounting.
• To ensure authentic, accurate, and timely input/output of data into CBS Electronic Accounting system.
KEY RESPONSIBILITIES
• Management of accounts receivables
• Reporting on departmental profitability
• Debt Collection
• Management of staff loans
DUTIES
a) Prepare and process timely correct customer order confirmations by utilizing all available supporting information,
b) Maintain and produce reconciled debtors accounts,
c) Check and approve customer statements and reminder letters to customers
d) Clear the Sundry Debtors Account and generate relevant journals every month end
e) Maintain other cashbooks (besides the petty cashbook) as well as the investments records and perform reconciliation thereof
f) Ascertain that all clearing accounts relevant to your modules in ACCPAC have zero balances at the end of every week
g) Prepare Cash Budget and Variance Analysis thereof
h) Analyse Revenue report per category on a monthly basis
i) Assess new customers’ creditworthiness and ensure adherence to company Credit Policy
j) Monitor debt collection and implement effective collection strategies
k) Reconcile and agree the receivables ledger accounts to the Trial Balance every month
l) Produce GP reports for all business units and monitor company profitability monthly
m) Maintain staff salary advances & loans, and other debtors records and produce their reports every month end.
n) Keep track and record all projects (WIP) and advise when they are due for invoicing
o) Reconcile the staff loans records with the HR records on a monthly basis
p) Prepare the following reports for month end closure:
a. Reconciliation for other bank accounts (except main cash book & petty cash) and investments,
b. VAT returns
c. Sales Orders
d. Invoice Action Report
e. Departmental Invoicing Variance Analysis
f. Cash Budget and Cash Budget Variance Analysis
g. Customers’ Source Tax
h. Sundry and other debtors reports
i. Other special accounts activities
q) Supervise the Debt Collector (Assistant Accountant) in regard to debt collection.
r) Maintain respectful interactions with customers at all times while you are still able to get the payment job done.
s) Resolve customer queries about transactions (e.g. invoices and payments) promptly and amicably.
t) Escalate unresolved customer problems to your supervisor (FS) quickly, with clear and explicit messages about the problems
u) Work closely with the Finance Supervisor on preparation of annual budget and Management Accounts.
COMPETENCIES
1. ACCPAC System and other systems used
2. Knowledge of all the data capture modules of CBS systems
3. Improved knowledge on up-to-date accounting procedures and principles
4. Improved speed and accuracy in data capture skills
5. Leadership skills and project management skills
6. Excellent verbal and written communication skills
7. Organized with the ability to multi task
8. Error free transactions, calculations, and records
10. Ability to work under pressure
QUALIFICATION AND EXPERIENCE
• General Accountant OR
• B.Comm Accounting with two years working experience OR
• equivalent with a minimum of five years working experience.
Interested candidates should forward application letter, detailed CV, certified copies of transcripts and certificates to:
The Human Resources Manager
Computer Business Solutions
Fourth Floor, Post Office Building
P.O. Box 10659
Maseru 100
OR
The deadline for submission of applications is the 17th January, 2020.
NOTE: Only shortlisted candidates will be contacted. If you have not heard from us within 5 working days after deadline, please consider your application unsuccessful.